DAY 1: MONDAY – MICROSOFT WORD

3. Working with Documents

3.1. Formatting Text and Paragraphs

Text and Paragraph Formatting in Microsoft Word

Formatting helps improve the appearance, readability, and organization of a document. There are two main types: text formatting and paragraph formatting.

A. Text Formatting

Text formatting refers to changing the appearance of characters or words.

1. Font Type

Refers to the style of letters (e.g., Times New Roman, Arial)
Different fonts give documents a formal or informal look

2. Font Size

Refers to the size of text
Common sizes include 10, 12, or 14 points

3. Font Color

Changes the color of text
Used for emphasis or headings

4. Bold

Makes text thicker and darker
Used to emphasize important words or headings

5. Italic

Slants the text
Used for titles, emphasis, or foreign words

6. Underline

Draws a line under text
Used to highlight key points

7. Change Case

Changes text to uppercase, lowercase, or sentence case
Shortcut: Shift + F3

8. Highlighting

Adds background color to text
Used to draw attention to important information

B. Paragraph Formatting

Paragraph formatting refers to changing the layout of a paragraph.

1. Alignment

Left – text aligns to the left margin
Center – text is centered
Right – text aligns to the right margin
Justify – text aligns evenly on both sides

2. Line Spacing

Controls space between lines of text
Common spacing: single, 1.5, double

3. Indentation

Moves text away from the margin
Types include:
- Left indent
- Right indent
- First line indent
- Hanging indent

4. Bullets and Numbering

Used to create lists
Bullets for unordered items
Numbers for ordered steps

5. Paragraph Spacing

Controls space before and after paragraphs
Improves document neatness

6. Borders and Shading

Adds borders around paragraphs
Shading adds background color